Cultural heritage preservation scanner: Minimizing document handling

Curators at the Chesapeake Bay Maritime Museum can be sure their originals are safe. They use the HD Apeiron/42 contact-free scanner to digitize their fragile archive. This means their originals are handled for the last time.

“There is no risk of potential damage to the originals, so that has been one of the biggest key features of this scanner,” says Gabriella Cantelmo, Assistant Curator at Chesapeake Bay Maritime Museum (CBMM). We talk to her a month after investing in their HD Apeiron/42 contact-free scanner. The CBMM covers the largest bay in USA, located on the East Coast.

CBMM has a very large collection of ship’s plans – more than 10,000. They hope to scan and digitize a third of the 10,000 original plans within a year.

Not handling, but preserving the cultural heritage

CBMM’s primary motivation for needing a contact-free scanner is to minimize handling of their originals.

“Our best practices are the least amount of handling. We don’t want to keep pulling them out every time somebody wants to see them,” says Gabriella Cantelmo.

Improved workflow and results

Their specific scanning workflow is to:

1. Retrieve the ship’s plan from the archive
2. Place it on the scanner table using an acid-free board
3. Then place a sheet of plexiglass very gently on top to keep the ship’s plan flat

The scan is saved in two different versions: One which closely resembles the original and a second file which shows how you would want a line drawing to appear. The line drawing is brought out using the software features in Nextimage Apeiron. Specifically black and white, enhanced black and despeckling.

Gabriella Cantelmo explains: “The Nextimage Apeiron software itself and how usable it is, is huge and we were able to change our ship’s plans into kind of what they’re meant to be: Their original format which is just the line drawings.”

Boosting access and clearing backlog

Another key reason for CBMM to undertake the massive task of digitizing their archives is to improve accessibi­lity. The ability to make high-quality printed copies or share digital versions of ship’s plans is a big improvement.

“The black and white and the line fill features have been amazing,” says Gabriella Cantelmo. She is finally able to fulfil a huge backlog of requests.

An impressed curatorial committee

Previously, images had to be taken with a digital camera or smartphone creating lots of issues. The HD Apeiron/42 scanner now produces images that impress the CBMM curatorial committee. They now get levels of detail and quality that weren’t possible before.

“We are now able to meet best practices for museum preservation and digitization, and to me that has been our biggest benefit and our biggest profit gained from HD Apeiron/42,” says Gabriella Cantelmo.

In total, CBMM has around 80,000 physical originals archived and registered. A majority of these will be going through the HD Apeiron/42 scanner. They will then be available in good quality for the public and organizations.

At the Chesapeake Bay Maritime Museum, Gabriella Cantelmo concludes:

If you are ready, arrange a live demonstration without obligations, from your local distributor through our contact form.

Or check out our resources for HD Apeiron/42:

• Free software trial
• Online live demonstration
• Product overview
• Demo room
• Videos on Youtube